Koha has the option to send email notices to users in various occasions like New Membership, Check-out, Check-in, Renewal, Reminder Overdue, and fine, etc. Sample notices are available with Koha. Library staff can customize the subject line and content of the emails.
Sample messages can be find at Tools > Notices&Slips
Let see how can we customize a notice send from Koha.
1. New Membership.
<p><font face="Josefin Slab"></p> Hello <br> <<borrowers.title>> <<borrowers.firstname>> <<borrowers.surname>><br> Library Card No: <<borrowers.cardnumber>><br> Department of: <<borrowers.borrowernotes>>,<br> <<borrowers.address>>.<br> <<borrowers.email>>,<br> <<borrowers.phone>><br> Your Library Card Ready Please Collected to <<branches.branchname>>.<br><br> Your New <<branches.branchname>> Membership Account Details are<br> User ID :<b><<borrowers.userid>><br></b> Password: <b><<borrowers.password>></b><br> Please Visit Your Account Details <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a><br> <b><u>LIBRARY RULES AND REGULATIONS</b></u> <ul><p style="text-align:justify"> 1. Open Access System is followed in the Library.<br> 2. Strict and absolute silence shall be observed in the library.<br> 3. Mobile phone to be switched off inside the Library.<br> <p><b>This is an Automatically Generated Email.</b> <p> If you have any problems or questions regarding your account, please contact your <<branches.branchname>>.<br><br> Thank you...<br> Librarian,<br> <<branches.branchname>>,<br></font> |
2.Check-out
Go to: Tools > Notics & Slips / CHECKOUT ( Click Edit)
Copy and Paste the following HTML Lines.
.
Dear <br> <<borrowers.title>>.<<borrowers.surname>><br> <p>The following items have been<b> Issues:</b></p> <table style="width: auto; height: 45px;" border="2" TABLE BORDERCOLOR="black" cellspacing="2" cellpadding="1"> <tr> <td><strong>Library Card No</td></strong> <td><<borrowers.cardnumber>></td> </tr> <tr> <td><b>Name of the Member</td> <td><<borrowers.surname>></td> </tr> <tr> <td><b>Barcode / Acc No</td> <td><<items.barcode>></td> </tr> <tr> <td><b>Title</td> <td><<biblio.title>></td> </tr> <tr> <td><b>Author</td> <td><<biblio.author>></td> </tr> <tr> <td><b>Book Issue Date</td> <td><<issues.issuedate>></td> </tr> <tr> <td><b>Book Due Date</td> <td><<issues.date_due>></td> </tr> </h2> </tr> </table> <b><p>Visit your account details. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a></p></b> <p><b>User Name:</b> <<borrowers.userid>></p></b> <p><b>Password:</b> mamcet</p></b> <br><p><b>This is an Automatically Generated Email.</b></br><br> Thank you for visiting <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank"> <<branches.branchname>>.</a> |
3.Check-In
Go to: Tools > Notics & Slips / CHECKIN ( Click Edit)
Copy and Paste the following HTML Lines.
.
Dear <br> <<borrowers.title>>. <<borrowers.surname>><br>
The following items have been<b><font color="green"> Return:</b><br></font color><table style="width: auto; height: 45px;" border="2" TABLE BORDERCOLOR="green" cellspacing="2" cellpadding="1"> <tr> <td><b>Lib No</td></b> <td><<borrowers.cardnumber>></td> </tr> <tr> <td><b>Name of the Member</td></b> <td><<borrowers.surname>></td> </tr> <tr> <td><b>Barcode / Acc No</td></b> <td><<items.barcode>></td> </tr> <tr> <td><b>Book Title</td></b> <td><<biblio.title>></td> </tr> <tr> <td><b>Author</td></b> <td><<biblio.author>></td>
</tr> <tr> <td><b>Date of Return</td></b> <td><<old_issues.returndate>></td>
</tr></table><b><p>Visit your account details. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a></p></b><p><b>User Name:</b> <<borrowers.userid>></p></b><p><b>Password:</b> mamcet</p></b><p><b>This is an Automatically Generated Email.</b>
Thank you for visiting <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank"> <<branches.branchname>>.</a></br>
Dear <br> <<borrowers.title>>. <<borrowers.surname>><br> The following items have been<b><font color="green"> Return:</b><br></font color> <table style="width: auto; height: 45px;" border="2" TABLE BORDERCOLOR="green" cellspacing="2" cellpadding="1"> <tr> <td><b>Lib No</td></b> <td><<borrowers.cardnumber>></td> </tr> <tr> <td><b>Name of the Member</td></b> <td><<borrowers.surname>></td> </tr> <tr> <td><b>Barcode / Acc No</td></b> <td><<items.barcode>></td> </tr> <tr> <td><b>Book Title</td></b> <td><<biblio.title>></td> </tr> <tr> <td><b>Author</td></b> <td><<biblio.author>></td> </tr> <tr> <td><b>Date of Return</td></b> <td><<old_issues.returndate>></td> </tr> </table> <b><p>Visit your account details. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a></p></b> <p><b>User Name:</b> <<borrowers.userid>></p></b> <p><b>Password:</b> mamcet</p></b> <p><b>This is an Automatically Generated Email.</b> Thank you for visiting <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank"> <<branches.branchname>>.</a></br> |
4.Renewal
Go to: Tools > Notics & Slips / RENEWAL ( Click Edit)
Copy and Paste the following HTML Lines.
<br> Dear <br> <<borrowers.title>>. <<borrowers.surname>><br>
The following items have been<b><font color="orange"> Renewal:</b><br></font color><table style="width: auto; height: 45px;" border="2" TABLE BORDERCOLOR="#FF9900" cellspacing="2" cellpadding="1">
<tr> <td><b>Lib No</td></b> <td><<borrowers.cardnumber>></td> </tr> <tr> <td><b>Name of the Member</td></b> <td><<borrowers.surname>></td> </tr> <tr> <td><b>Barcode</td></b> <td><<items.barcode>></td> </tr> <tr> <td><b>Book Title</td></b> <td><<biblio.title>></td> </tr> <tr> <td><b>Author</td></b> <td><<biblio.author>></td>
</tr> <tr> <td><b>Book Issue Date</td></b> <td><<issues.issuedate>></td> </tr> <tr> <td><b>Last Renewal Date</td></b> <td><<issues.lastreneweddate>></td> </tr> <tr> <td><b>Book Due Date</td></b> <td><<issues.date_due>></td> </tr> <tr> <td><b>No. of. Renewals</td></b> <td><<issues.renewals>></td></table><b><p>Your account details <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Click" width="50" height="42"></img></a></p></b><p><b>User Name:</b> <<borrowers.userid>></p></b><p><b>Password:</b> <<borrowers.password>></p></b><br>
<p><b>This is an Automatically Generated Email.</b>
<p>Thank you for visiting<p><a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank"> <font size="3"> <<branches.branchname>> </font></a></br>
<br> Dear <br> <<borrowers.title>>. <<borrowers.surname>><br> The following items have been<b><font color="orange"> Renewal:</b><br></font color> <table style="width: auto; height: 45px;" border="2" TABLE BORDERCOLOR="#FF9900" cellspacing="2" cellpadding="1"> <tr> <td><b>Lib No</td></b> <td><<borrowers.cardnumber>></td> </tr> <tr> <td><b>Name of the Member</td></b> <td><<borrowers.surname>></td> </tr> <tr> <td><b>Barcode</td></b> <td><<items.barcode>></td> </tr> <tr> <td><b>Book Title</td></b> <td><<biblio.title>></td> </tr> <tr> <td><b>Author</td></b> <td><<biblio.author>></td> </tr> <tr> <td><b>Book Issue Date</td></b> <td><<issues.issuedate>></td> </tr> <tr> <td><b>Last Renewal Date</td></b> <td><<issues.lastreneweddate>></td> </tr> <tr> <td><b>Book Due Date</td></b> <td><<issues.date_due>></td> </tr> <tr> <td><b>No. of. Renewals</td></b> <td><<issues.renewals>></td> </table> <b><p>Your account details <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Click" width="50" height="42"></img></a></p></b> <p><b>User Name:</b> <<borrowers.userid>></p></b> <p><b>Password:</b> <<borrowers.password>></p></b><br> <p><b>This is an Automatically Generated Email.</b> <p>Thank you for visiting<p> <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank"> <font size="3"> <<branches.branchname>> </font></a></br> |
4.Reminder Overdue, and Fine.
Go to: Tools > Notics & Slips / ODUE ( Click Edit)
Copy and Paste the following HTML Lines.
<p><font face="verdana"style="text-align:justify"font size="3">
Dear <br> <<borrowers.title>>. <<borrowers.firstname>> <<borrowers.surname>>,
<p> According to our current records, you have items that are overdue. Your library does not charge late fines, but please return or renew them at the branch below as soon as possible.</p>
<p> If you have registered a password with the library, and you have a renewal available, you may renew accessible to the PCs in the campus through LAN. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">OPAC</a> If an item becomes more than 15 & 30* days overdue, you will be unable to use your library card until the item is returned.</p>
<p>The following item(s) is are currently overdue:<p><item><br><strong>Title:</strong> <<biblio.title>><br><strong>Author:</strong> <<biblio.author>> <br><strong>Barcode:</strong> <<items.barcode>> <br><strong>Book Due Date:</strong> <<issues.date_due>><br><strong>Fine amount: Rs:</strong><font color="red"> <<items.fine>><<accountlines.Amount>></font color></item><br>
<b><p><font color="green">Visit your account details. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a></p><p>User Name: <<borrowers.userid>></p><p>Password: mamcet</p></font color></b><font face="verdana"style="text-align:justify"font size="3"><p><b>This is an Automatically Generated Email.</b> <p><p>Thank-you for your prompt attention to this matter.<p></p>
<<branches.branchname>> </font></p>
<p><font face="verdana"style="text-align:justify"font size="3"> Dear <br> <<borrowers.title>>. <<borrowers.firstname>> <<borrowers.surname>>, <p> According to our current records, you have items that are overdue. Your library does not charge late fines, but please return or renew them at the branch below as soon as possible.</p> <p> If you have registered a password with the library, and you have a renewal available, you may renew accessible to the PCs in the campus through LAN. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">OPAC</a> If an item becomes more than 15 & 30* days overdue, you will be unable to use your library card until the item is returned.</p> <p>The following item(s) is are currently overdue:<p> <item><br> <strong>Title:</strong> <<biblio.title>><br> <strong>Author:</strong> <<biblio.author>> <br> <strong>Barcode:</strong> <<items.barcode>> <br> <strong>Book Due Date:</strong> <<issues.date_due>><br> <strong>Fine amount: Rs:</strong><font color="red"> <<items.fine>><<accountlines.Amount>></font color></item><br> <b><p><font color="green">Visit your account details. <a href="/cgi-bin/koha/opac-main.pl?logout.x=1" target="_blank">Click here<img src="https://4.bp.blogspot.com/-IwJHtzYqSKo/V6XBL0tZESI/AAAAAAAAAbg/rVqNyWSn2cY21ZezUGiKrrByUxAqjuXzQCPcB/w1200-h630-p-nu/look-here.gif" alt="Smiley face" width="50" height="42"></img></a></p> <p>User Name: <<borrowers.userid>></p> <p>Password: mamcet</p></font color></b> <font face="verdana"style="text-align:justify"font size="3"> <p><b>This is an Automatically Generated Email.</b> <p> <p>Thank-you for your prompt attention to this matter.<p></p> <<branches.branchname>> </font></p> |
2 Comments
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ReplyDeletesir In koha notices were sent bt the user didnt receive them. What shall i do now
ReplyDelete